Visa Assistance & Documents Attestation

1. Attestation by MEA

Procedure:- All original documents requiring attestation or Apostle should be first authenticated by the designated agencies in the State from where the document has been issued. In case of personal documents, Home Department/General Administration Department are the designated authorities. In case of educational documents, the documents should first be authenticated by the Education Department of the concerned State Government/Union Territory. The details of the Regional Authentication Centre (RACs) in the States/UTs from where the documents should first be authenticated are given below. The Ministry of External Affairs attests the documents on the basis of the signature of the designated signing authorities of the State Government/Union Territory/Chambers of Commerce; hence it does not take responsibility of the contents of the documents.

Commercial Documents:-

Commercial Documents are to be pre-authenticated by the respective Chambers of Commerce before these can be attested by the Ministry of External Affairs.

Apostle: India is a member of the Hague Convention of October 5, 1961, abolishing the requirement of legalization of foreign public documents. Apostle is acceptable in 98 member-countries of the Convention. Apostle is done for personal documents like birth/death/marriage certificates, Affidavits, Power of Attorney, etc., and educational documents like degree, diploma, matriculation and secondary level certificates etc.

Documents required for Educational/Personal certificate attestation for MEA Attestation:

i. Original certificate
ii. Passport copy
iii. Visa Copy

Please note: for MEA attestation, original document needs to be pre authenticated first by respective HRD/HD

2. Attestation

When a person from India go abroad for job his certificates has to be authenticated by that country's embassy or consulate in India. Since there are many Indians working in GCC countries - Bahrain, Kuwait, Oman, Qatar, Kingdom Saudi Arabia (KSA), and United Arab Emirates (UAE) it is necessary for them to attest their documents in corresponding foreign embassy or consulate in Delhi or Mumbai. Same procedure is applicable for other countries in Europe, Africa, Australia and American continents.

University Verification, Translation and Notary Attestation :

For some embassies it has to be authenticate by a Notary before submitting to the home ministry. University verification and translation also required by some embassies. For UAE attestation and Kuwait attestation education certificate procedures are same but non-educational certificates are dealt in different way. So you have to enquire with the corresponding embassy or consulate for exact procedure of attestation.

Delhi, Mumbai and State level Attestation :

At present most of the HRD and MEA authentications are done in Delhi. But state level HRD authentication also happening in some state home ministry departments. If attestation is done in Mumbai consulate then certificates has to be authenticated by Mumbai notary, home ministry, mantralaya prior to the consulate submission.

Attestation Procedure :

Exact attestation procedure depends on the type of the certificate and destination country. To get embassy or consulate attestation the document has to be attested by Govt. of India. It has two separate department to take care of certificate attestation procedures, Human Resource Development Department (HRD) and Ministry of External Affairs (MEA).

Documents can be divided into three categories :

1. Educational Certificates:
These are the certificates obtained from school and college like SSLC/10th/CBSE, PDC/+2/HSC, Degree certificates like BA, Bsc, Bcom, BTech, BE, BBA, CA, MBBS, Post graduate certificates like MA, Msc, Mcom, MBA, MCA and other Diploma, Nursing and ITI certificates.
2. Non-Educational Certificates:
This includes marriage and birth certificates, affidavit, transfer and leaving certificates, medical, death, divorce, experience and provisional certificates.
3. Supporting Documents:
These documents has to be submitted along with the above mentioned documents for attestation. Exact number and type of supporting documents may vary from country to country. Some of the supporting documents are mark lists, transcripts, registration, selection letter, passport copy, photo etc.

Human Resource Development Department (HRD) and Ministry of External Affairs (MEA) :

Attestation procedure also different for education and non-educational certificates and again it depends on the destination country of the applicant. Normally to attest an educational document from the embassy it has to be authenticated by MEA. To get an MEA authentication it has to be authenticated by HRD.

Home Ministry, SDM and GAD :

For a non education certificate, prior to MEA and Embassy authentication, it has to be authenticated by the respective state home ministry or Sub-divisional Magistrate (SDM). If the certificate is from Andhra Pradesh then it has to be authenticated by General Administration Department (GAD) prior to MEA/Embassy Attestation.

University Verification, Translation and Notary Attestation :

For some embassies it has to be authenticate by a Notary before submitting to the home ministry. University verification and translation also required by some embassies. For UAE attestation and Kuwait attestation education certificate procedures are same but non-educational certificates are dealt in different way. So you have to enquire with the corresponding embassy or consulate for exact procedure of attestation.

Delhi, Mumbai and State level Attestation :

At present most of the HRD and MEA authentications are done in Delhi. But state level HRD authentication also happening in some state home ministry departments. If attestation is done in Mumbai consulate then certificates has to be authenticated by Mumbai notary, home ministry, mantralaya prior to the consulate submission.

Commercial Documents :- Commercial Documents are to be pre-authenticated by the respective Chambers of Commerce before these can be attested by the Ministry of External Affairs.

Apostille :- India is a member of the Hague Convention of October 5, 1961, abolishing the requirement of legalization of foreign public documents. Apostille is acceptable in 98 member-countries of the Convention - please see list below - (also visit HCCH website: www.hcch.net). Appostille is done for personal documents like birth/death/marriage certificates, Affidavits, Power of Attorney, etc., and educational documents like degree, diploma, matriculation and secondary level certificates etc.

The following supporting documents are to be submitted along with the original document :

i. A Photo copy of the document to be attested and.
ii. A Photocopy of the Passport whose document required to be legalized only on.
iii. Only original documents are legalized and not on photo copies.

3. APPOSTILLE CERTIFICATE

If the document is intended for use in a foreign country it has to be legalized for foreign use. This is a process in which various seals are placed on the document. The legalization procedure basically depends on one factor: whether the target country has joined the Convention Abolishing the Requirement of Legalization for Foreign Public Documents ("The Hague convention"). In this case the only legalization required is an Apostille certificate.

The Hague Convention of October 5, 1961, "abolishes the requirement of legalization for foreign public documents and facilitates public documents executed in one state to be circulated in another."

The international agreement envisages replacement of cumbersome and costly formalities of a full legalization process with the issuance of an Apostille (also called Apostle Certificate). Apostles can be issued by a competent authority designated by the state on whose territory the public document has been executed.

Apostle stickers are issued on certificates including birth and death, affidavits, powers of attorney, marriage certificates and educational documents like degrees, diplomas , matriculation and secondary level certificates. However, commercial documents are excluded from the purview of the Apostille Convention.

As per the procedure, all documents should be first authenticated by the designated agencies in the state from where the document has been issued. In case of personal documents, the home or general administration department of the state concerned is the designated authority.

In case of educational documents , state governments have opened Regional Authentication Centres for initial attestation. Documents attested by these authorities then need to be presented to ministry for issue of Apostilles .

Ministry of External Affairs in Delhi of India providing Apostle Attestation for Indian Certificates. Apostille on Education and Non - Education certificates. Commercial documents are Excluded from the purview of the Convention.

Procedure for apostille of Indian documents are as follows:

EDUCATIONAL DOCUMENTS

i. Home department Authentication (HRD)
ii. Apostle Sticker from Ministry of External Affairs(MEA).

NON EDUCATIONAL DOCUMENTS

i. Sub divisional magistrate
ii. Apostle sticker from Ministry of External Affairs

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